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VertigaPM Keeps Medical Providers HIPAA Compliant

There are four key ways that users of the VertigaPM Medical Practice Management Billing Software program are able to stay compliant with the HIPAA Privacy and Security Act which was created to protect the privacy of individually identifiable health information.

The 4 key ways are: (1) by limiting User Access to the VertigaPM Medical Practice Management Billing Software program itself, (2) by limiting User Access to certain providers and/or key pieces of information on an individual user bases, (3) by monitoring each individual user’s actions within the VertigaPM Medical Practice Management Billing Software program, and (4) by allowing electronic storage of protected data (such as electronic copies of EOB’s, insurance cards, test results, and related correspondence) to be tied directly to the patient record.  We will be discussing each one in detail below:

(1) Limiting User Access to the VertigaPM Medical Practice Management Billing Software program.  Although there may be many staff members in the office, only a set number of individuals should have access to the VertigaPM Medical Practice Management Billing Software program and the data contained therein.  Each user should also be designated their own user name and password which should not be shared with anyone else.

To enter a User in the VertigaPM Medical Practice Management Billing Software program, select the SECURITY tab from the Top Navigational Menu, and then select USERS.  Proceed to enter the user’s name, login ID, and password in the fields provided.

(2) Limiting User Access to certain providers and/or key pieces of information on an individual user bases.  The VertigaPM Medical Practice Management Billing Software program allows each user to be designated only certain rights within the program.  The program administrator (the user endowed with the Super User and Access to Security rights) can designate which Medical Provider the User has access to, as well as which reports, entry and deletion abilities, Scheduler access, etc., based on that User’s “need to know”.

(3) Monitoring each individual user’s actions within the VertigaPM Medical Practice Management Billing Software program.  The VertigaPM Medical Practice Management Billing Software program allows the program administrator to run an Audit Trail Report which shows what user accessed which accounts and when and what transactions transpired.  This report is accessed by selecting the REPORTS  tab from the Top Navigational Menu, selecting LISTS from the menu that appears, and then selecting AUDIT TRAIL.  This keeps the internal checks and balances in place allowing the practice to remain HIPAA compliant.

(4) Allowing electronic storage of protected data (such as electronic copies of EOB’s, insurance cards, test results, and related correspondence) to be tied directly to the patient record.  With a document scanner, the medical provider’s staff can electronically scan printed EOB’s, insurance cards, test results, and correspondence into a folder created for the Patient under the PATIENTS folder in the DOCUMENTS folder of the VERTIGAPM folder in their computer’s hard drive.  Once stored, the User can then attach the file to the Patient Record within the VertigaPM Medical Practice Management Billing Software program.

Simply open the Patient’s record, select the FILES tab, and from the bottom section labeled DOCUMENTS, click the attach button and use the Windows-based screens to find and attach the document giving it a name before saving it and attaching it to the record itself.  By scanning and saving the documents this way, the original documents can then be securely shredded knowing that a permanent electronic copy is kept safe.

By following these steps your medical practice healthcare business stays HIPAA compliant thus keeping you in business and increasing your return on your investment using the VertigaPM Medical Practice Billing Software program. Visit to learn more!

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